Terms of Reference

Position: Office Assistant
Employment Type: Fixed Term Contract
Duration of Employment: 6 months, with a possibility of extension
Location: Addis Ababa, Ethiopia
Application Deadline: March 31st, 2023 

Organizational Profile: MERSA Media Institute is a nonprofit media policy think tank. We work to help create vibrant, responsible and independent media institutions, professional unions and education centers through research, capacity building and institutional support in Ethiopia. 

Position Summary: The Office Assistant will be responsible for assisting in MERSA Media Institute’s procurement work, project implementations, finance duties and related taxing tasks. Working under the supervision of the Finance and HR Admin and Head, the Office Assistant is expected to work independently and effectively in managing the office workstations, coordinating with the finance department and the projects department under her/his portfolio.  

Duties and Responsibilities:  

• Contacting suppliers and collecting proforma and preparing Bid Analysis
• Assisting the project team in office admin and documentation
• Assisting the finance team, handling petty cash
• Assisting in general appearance of the office workstations and conference setups
• Placing maintenance or related requests and contacting vendors or office building management
• Maintaining inventory on supplies and placing purchase order as necessary
• Making payments at customs, bank and vender
• Purchasing office and other supplies
• Recording outgoing and incoming correspondences 
• Online E-Tax payment for Ministry of Revenues of Ethiopia 
• Assist in facilitating events
• Perform any other related task as may be assigned
  

Required Qualifications:

• Proven experience in office and/or finance assistance
• Team management and effective communication skills
• Written, editing, and oral communication skills in English and Amharic (other local languages is a plus)
• Minimum Level IV in Secretarial Science, Accounting, Management and related fields 
• Computer proficiency, such as in MS Offices and Google Products

Desired:       

• Track record of getting things done
• Problem solving mentality and experience
• Avid learner, thrives under pressure – a no-brainer 
• Creative, storyteller, visual thinker  
• Strong conflict management skills 

How to Apply: Prospectors, please send your resume, cover letter, and unedited sample work to recruitmentmersa@gmail.com

MERSA Media Institute is an equal opportunity employer. We prohibit discrimination and harassment of any type and afford equal employment opportunities to employees and applicants without regard to race, color, religion, sex, age, national origin, disability status, protected veteran status, or any other characteristic protected by law.